Create and Add Footnotes in PowerPoint

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If you use material created by someone else in your PowerPoint presentations, you must include a footnote to indicate the source of the material. Of course, you can include anything you want in the footnote, not just the source of the material. For example, you can add notes to specific sections of your slide. Although in previous versions of PowerPoint you had to go through the Header and Footer menu to add a footnote, all slides in PowerPoint 2010 contain a specific section for footnotes. Simply add the footnote in the text box.

Footnotes in PowerPoint

Usually you use the footer function to insert a footnote in PowerPoint. It works in the same way as inserting headers and footers in other Office products, such as Word, and also in non-Microsoft products, so they may look familiar to you.

Add footnote text

Here is an example of a footnote in PowerPoint. Follow the steps below to add your own footnote. After adding your footnote, you can move the footnote labels up.

  • Click on the location in the body of the slide where you want to add a footnote and type a number or symbol, such as “1”.
  • Click Insert > Header and Footer.
  • On the Slide tab, select Footer and in the Footer box, type the number or symbol you added in step 1, then type the text you want to appear in the footnote on the slide.
  • Click Apply if you want the footer to appear only on the selected slide. If you want it to appear on all slides, click Apply to All.

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Inserting a Footnote in PowerPoint

I will now add the PowerPoint footnote itself below, inserting a new text box at the bottom.

Let’s continue by typing the number 1, then the source of the attribution, which is actually the footnote that explains it.

Applying the font by superscripting to a footnote

Then we highlight it and go back and apply the same Superscript option to the text to make it clear that this is the reference. The audience now knows the source of the fact and can look up all the details, especially if you send the PowerPoint slides afterwards.


Footnotes are ideal for providing additional information without taking up too much space. Since space on each PowerPoint slide is limited, footnotes can be exactly what you need.

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