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When working on a personal job or project that involves electronic information, it is always helpful to have everything you need in one place, such as a single folder on your hard drive or in the cloud. But this can be difficult if the documents are in different formats. You may have Word files and Excel spreadsheets in one file, HTML files that are bookmarked online, and messages stored on your mail server.
Most of the time, it is possible to convert the files into a format that is easier to handle. This is the case for emails that can be converted to a Portable Document Format (PDF) file. A PDF file can be stored with Word, Excel and other types of documents in a normal document folder and can be shared and viewed by others, regardless of the type of equipment or software they have. PDF files can also be protected by permissions and passwords.
Why is it necessary to convert Outlook emails to PDF?
In many cases, it is possible to convert files into a format that is easier to handle. This is the case for e-mails that can be converted to PDF. A PDF file can be saved with Word, Excel and other types of documents in a normal document folder and can be shared and viewed by others, regardless of the type of software. PDF files can also be protected by permissions and passwords.
Learn how to convert Microsoft Outlook email messages to PDF files.
Use the Microsoft Print to PDF Utility.
With the Microsoft Print To PDF utility included in Windows 10, you can print any email message directly to a PDF file.
You can do this by following these steps:
- Open the message you want to save.
- Click on the file
- Select the printout
- Choose Microsoft printing in PDF format
- Select the printout
- The Save Print Output as Opened field
- Select the location where you want to save the email
- Entering a file name
- Click on “Save
For those of you who don’t have Windows 10
- Save your email message in an HTML file
- Open this file in Microsoft Word
- Use Word’s “Save As” function to save the e-mail as a PDF file.
This blog describes how to convert Outlook emails to PDF files. I have described above various manual procedures for saving emails to PDF in MS Outlook. If the manual solution doesn’t work properly, you can choose to use a third party tool.
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CCNA, Web Developer, PC Troubleshooter
I am a computer enthusiast and a practicing IT Professional. I have years of experience behind me in computer programming, hardware troubleshooting and repair. I specialise in Web Development and Database Design. I also have a CCNA certification for Network Design and Troubleshooting.