How to Set Editing Restrictions in Word Documents

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Microsoft Word also allows us to restrict the editing and formatting of documents created with Word. Use the following simple procedure to define output restrictions for a Word document.

When you share an Office document with colleagues or a group, it is important that the content remains accurate. Although you can add a password to protect a document, people who have access to it can still make unwanted changes, which can cause delays or the transmission of incorrect information.

In this Windows 10 guide, we’ll show you several methods to limit modifications and avoid accidental changes in Word documents.

How to Restrict Editing on Word Documents

• When the document is open, click the Ribbon Review tab, and then click the Restrict Edit button.
• In the “Restrict Editing” task pane on the right side of the screen, under “Editing Terminations”, check the box “Allow only this type of editing in the document:”. Then select “No change” (Read only) from the drop-down list.
• Select the fields in the document that should remain editable. To select non-contiguous fields, hold down the CTRL key after selecting the first field.
• In the exceptions area of the “Editing Restriction” task pane, click the “All” check box. This allows anyone to edit the selected zones.
• If you need to specify who can make changes, click the “More Users” list in the “Add Users” dialog box. The “Add Users” dialog box lists the users in your network who are allowed to make changes. Separate the user names with a semicolon. Click OK to confirm.
• Confirm that the document is protected by clicking the Yes button, start applying protection.
• Enter a password or simply click OK to skip this step.

Word automatically highlights the areas of the document that are available for editing.

To find quickly editable areas in a larger document, use the “Find Next Editable Area” button.

Conclusion

Once these steps have been completed, the application will prevent users from making unwanted changes based on your configuration.

If you change your mind, you can always undo the settings by following the same instructions, but in step 6, click the Final Protection button at the bottom of the Edit Restriction window on the right.

https://support.office.com/en-us/article/allow-changes-to-parts-of-a-protected-document-187ed01c-8795-43e1-9fd0-c9fca419dadf

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