Restrict access to your documents with the Information Rights Management Service

Last Updated on November 27, 2018

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Information Rights Management (IRM) is a restricted access service to your office documents, workbooks and presentations. What’s that supposed to mean? This simply means that you can set access permissions for your documents, presentations, etc. to allow certain people to use them. It helps prevent the printing, transmission or copying of sensitive information by unauthorized persons.

The advantage of the Information Rights Management Service is that once permissions for the file have been restricted, access and use restrictions are strictly enforced and always present because the permissions are contained in the file itself.

IRM can assist organizations in applying their business policies to control and disseminate confidential or proprietary information. Microsoft Office allows companies to keep their confidential and secret information to themselves. However, IRM does not guarantee that the content of malicious programs such as Trojans, keyloggers and certain types of spyware will be deleted, stolen or captured and transmitted.

IRM can protect Word files, Excel files and PowerPoint files. For example, I would like to show you how you can use IRM in PowerPoint. Click on the pictures to see the larger versions.

Manage information rights in PowerPoint

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Open Microsoft PowerPoint

Click the File tab, then click the About tab.

Then click Protect presentation -> Restrict privilege set for people -> Restricted access

The IRM window appears.

Select Yes and Windows rights management will appear. Select the appropriate option.

After filling in your identification information, you must select the Computer window, Type.

You will soon see the last window asking you to add/delete users.

You are now prompted to specify permission for the document.

Click OK and all settings will be saved.

Let us know how you can find this tip to restrict access to your documents.

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