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When creating training presentations, especially technical ones, you often need to include screenshots (static screen images) and screenshots (videos showing the activity on the screen). In PowerPoint 2010 and later versions, you can create screenshots from PowerPoint.
PowerPoint 2016 has introduced the ability to take screenshots, and this feature has also been added in PowerPoint 2013. When you have all your updates, you should see them.
The process is a little complicated, so I will describe how to take a screenshot and a PowerPoint screenshot.
Instructions for saving the screen in PowerPoint
PowerPoint comes with an integrated and discreet paperless recorder. There are many things that a PowerPoint paperless recorder cannot do with a full paperless recorder software, but that’s the beauty of it – it’s great for quick and easy recording.
- To record audio with your recording on the screen, you need a microphone, an audio card and speakers on your computer. The speakers allow you to hear the recorded material.
- To save the screen in PowerPoint, click on the Insert tab and click on Screen recording in the Media button group to open a pop-up window.
- Click the Select Area button in the pop-up window to select the area to save.
- The mouse pointer changes to a “crosshair”.
- Click on the screen in the area you want to be the upper left corner of the area to be registered, and drag the mouse pointer over the area that will be the lower right corner of the area to be registered.
- A dotted rectangle indicates the area to be recorded. Everything inside the contour is recorded.
- To disable the Audio and Recording Pointer controls, click on them to disable them. PowerPoint automatically activates these commands when you configure a recording on the screen.
- Open the program, video or what you want to record.
- To start recording, click the Save button in the pop-up window. It’s the button with the red circle.
- You will receive a three-second countdown before the recording begins.
- To stop recording, click the Stop button in the pop-up window or press the Windows + Shift + Shift + Shift + Q key on your keyboard.
- Your screenshot will appear as a new object on the current slide.
- To save your screenshot, right-click on the object and select “Save media as…” from the context menu.
- In the dialog box that opens, navigate to the location where you want to save the file.
- In the Name field, enter a name for the file and click Save to save the screenshot.
- You can now manipulate the object like any other object.
If you are looking for an easy way to make a quick screenshot or screenshot on your computer, you can’t look for anything else in PowerPoint. Yes, that’s right! Microsoft’s presentation creation software actually has a screen recording function hidden in its tools.
This feature works on Mac and PC with Microsoft PowerPoint 2016 and updated versions from 2013 onwards.
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I am a computer enthusiast and a practicing IT Professional. I have years of experience behind me in computer programming, hardware troubleshooting and repair. I specialise in Web Development and Database Design. I also have a CCNA certification for Network Design and Troubleshooting.